Draft Minutes


PRESENT B Gandy – Chairman; P Smith – Vice Chairman; E Clanzy-Hodge;J Harrison; and R Tibbles.

IN ATTENDANCE PCSO S Harper, West Mercia Police; Mr W Sanders, Footpaths Officer; Ward Cllr. S Bowen (Bircher Ward); and R Hewitt (Clerk). There was one member of the public present.

1. Apologies for absence – None.

2. Co-opt two new members of the parish council – Postponed to next meeting.

3. Declarations of interest and written dispensations on agenda items – None.

4. The minutes of the meetings held on 15 November and 10 December 2018 were agreed and signed as a true record.

5. Local Police matters – PCSO S Harper, West Mercia Police said there has been some theft from outbuildings, sheds and barns and advised that property is security marked. Information on local police matters can be found on the Leominster Safer Neighbourhood Team pages of www.westmercia.police.uk. PCSO Harper said she will be undertaking some speed enforcement. An offer to give a talk on Cyber Security was accepted with thanks – if possible the talk will be on 11 April 2019 at the Annual Parish Meeting. PCSO Harper plans to join some of the mid-week coffee mornings at the village hall. The Chairman thanked PCSO Harper for attending the meeting.

(PCSO Harper left the meeting.)

6. Report on Herefordshire Council – Ward Cllr. Bowen said the cottage at the end of Church Lane has been visited by the county conservation officer and will be looked after. The parish council agreed the condition of the Grade II listed cottage was a concern and asked that the conservation officer looks at the single cell dwelling at the Boot Inn as well.

The task and finish group has been looking at potholes and asset management. A velocity patcher is to be purchased to improve the speed and efficiency of pothole repairs. The quality of repairs is good. Members of the public are asked to note that road crews start at 6.30am so are due a break by mid-morning. Long term thinking is being encouraged. Utilities will be asked to redo repairs where work is not up to standard – there is a two year limit.

The police precept is to go up by 9.45 percent in 2019-20, and is intended to help recruit an additional 250 police officers. Some concern has been expressed about: whether new technology has delivered as effectively as expected; and the benefit of the recent decision to end the agreement with Worcestershire Police to share back office systems.

Herefordshire Council’s precept in 2019-20 is likely to increase by 4.9 percent, of which 2 percent is ring fenced for social services. Scrutiny is to review an alternative proposed budget.

Herefordshire Council has been fined for an error in the provision of children’s social care. There are now new systems in place and a new director of social services has been appointed. It will be important to maintain staff morale and continue to recruit quality staff. There will be an extraordinary meeting of Herefordshire Council on 16 February 2019 to consider this matter.

7. Clerk’s report and reports on meetings attended by parish councillors – Balfour Beatty has provisionally scheduled speed surveys for the Comberton SID for 24 January 2019. The payment for Balfour Beatty to undertake Traffic Regulation Order Assessments has been acknowledged and the work should be scheduled shortly. Statistics on the number of passengers using the bus service have been provided by Herefordshire Council, but are not broken down by parish. The meeting agreed to ask that passenger numbers by parish are collected by Herefordshire Council. The agreed precept for 2019-20 has been submitted to Herefordshire Council. Herefordshire Council is to hold a second PC Summit on 24 January 2019.

8. Invitation to members of the public to address the council (limited to 15) – There were no matters raised.

9. Plans
184428 Trelawney, Millbrook Way, Orleton, SY8 4HW – Single storey side extension on footings of previously removed garage. Single storey extension to replace existing conservatory. Installation of two roof lanterns to flat roofs at rear. Erection of new carport over concrete base of former garage. The planning application was supported.
184414 Ashley Walk, Orleton, SY8 4HD – Proposed replacement of existing conservatory with garden room. The planning application was supported.
184456 Well Cottage, Church Lane, Orleton, SY8 4HU – Fell Ash tree. Not considered – decision made by Herefordshire Council.

Works to trees have been allowed by Herefordshire Council for 184456 Well Cottage and 183720 The Bramleys. Herefordshire Council has granted planning permission for 184169 13 Mortimer Drive and 183809 Manor Ground Farm. Planning application 183085 The Long Barn at Orchard Farm was refused. Planning enforcement is aware of trees reported to have been felled within the conservation area at Amiss Orchard.

10. Accounts
i) The latest balances of the parish council accounts were noted: Treasurer – £10,143.35; and Money Manager – £20,328.31. A loan payment of £1,096.07 to the Public Works Load Board was noted.
ii) The following payments were agreed: D C Gardening Services, lengthsman (£504.00); Leo Pest Control, dog waste removal (£136.80); and Orleton Village Hall, room hire on 10 December 2018 (£25.00).

11. Lengthsman/ Highways and Footpaths – Mr Sanders, footpaths officer, gave a short report, and confirmed there is no requirement for a materials order via Balfour Beatty before the deadline of 1 February 2019.

The Clerk said Balfour Beatty has been asked to clear the drains on Mortimer Drive and Millbrook Close. A request to replace the missing grit bin at the junction of Tunnel Lane and Overton Road has been followed up. Balfour Beatty has cleared leaves on Overton Road. The lengthsman has checked drains, grippers and ditches in the parish.

12. Brimfield Brook Natural Flood Management Project – The launch of the Brimfield catchment project was noted and that there may be funds to support a bund subject to support from landowner(s). The project has a member of staff dedicated to working with landowners in the catchment area. It was agreed to attend future meetings.

13. Second defibrillator in the village – A member of the public asked the parish council to support a second defibrillator, ideally located at the opposite end of the village to the surgery. Orleton Coffee Morning has raised £250.00 for this purpose. The parish council thanked the member of the public and agreed to approach the school to request permission to host a defibrillator on an external wall facing towards the public road. On confirmation of the location the parish council will apply to the British Heart Foundation for a grant. It was agreed to ask Herefordshire Heartstart to hold a refresher training course at the village hall.

14. Green Spaces grant – The grant is available for projects to maintain a green space with a view to a long term asset transfer from Herefordshire Council. The grant was noted.

15. Proposal to display historic parish council records and maps at village hall – Herefordshire Archives has advised that photographs are the best way to copy vellum documents. Worcestershire Archives has a digitisation service that can do this over about a week and will safeguard the documents by securing them in their strong room. Photographing 12 documents and providing the high quality TIFF files on a portable hard drive is estimated to cost approximately £135.00 plus VAT. The parish council agreed to fund the digitisation of the vellum documents held in the records. The Clerk will organise the digitisation of the documents with Worcestershire Archives.

16. Parish council projects in 2018 – No action required.

17. Matters raised for next meeting (no discussion) – SID hire.

18. Information items – Noted.

19. Date of next meeting – 7.30pm, Thursday 21 February 2019.

The meeting closed at 9.00 pm.