Agenda – Thursday 19th September 2024

by

NOTICE

IS HEREBY GIVEN THAT

meeting of Orleton Parish Council

will be held on

Thursday 19th September 2024

at 6:00pm

at the Village Hall 

The Agenda for which is set out below

 AGENDA

 

  1. To receive apologies of absence.
  1. To consider any declarations of interest and written requests for dispensation on agenda items.
  1. To approve Minutes of the meeting held on 18th July 2024 – APPENDIX 1
  1. Open session (limited to 10 minutes)

To receive views of local residents on items set out in the agenda and other parish matters proposed for inclusion in future agendas.

  1. Clerk’s report

To receive Clerk’s update on recent matters and agree next steps where appropriate.

  1. Planning – To note the following planning applications determined by Herefordshire Council.
    • P242028/K – Works to Trees in a Conservation Area – T1 Korean Fir (approximately 20ft) to be felled to allow more light into property and garden
      Little Gains, Millbrook Way, Orleton, Ludlow, Herefordshire SY8 4HW
    • P241855/K – Works to Trees in a Conservation Area – T1 Douglas Fir – reduce height by 3m and side branches by up to 1.5m. T2 Thuja – reduce height by 2m and trim sides. T3 Magnolia – reduce crown by 1.5m.
      Magnolia, Millbrook Way, Orleton, Ludlow, Herefordshire SY8 4HW
    • P242313/PA7 – All others, Prior Approval – Prior approval for proposed steel portal framed building, to house sheep during lambing and for storage of hay for feed and straw for bedding.
    • P242263/K – Works to Trees in a Conservation Area – Proposed works to the ash, hazel, rowan and damson trees marked along the path we plan to do a 20% crown lift, pruning to allow light and air to the footpath underneath, as this is becoming dangerously slippery. One of these trees in rooted in the churchyard and as such is subject to a separate application. The trees included in this application are rooted in the neighbouring property no works will be undertaken beyond the boundary of the church land.
      Churchyard Cottage, Church Lane, Orleton, Ludlow, Herefordshire SY8 4HU
    • P242262/K – Works to Trees in Conservation Area – Proposed works to Holly trees marked on the plan, raise the canopy to around 10 foot from the ground because they have swamped gravestones and risk causing damage to them. The Ash tree along the path we plan to do a 20% crown lift, pruning it back heavily to the boundary with the adjoining property to allow light and air to the footpath underneath, as this is becoming dangerously slippery.
      St Georges Church, Orleton, Ludlow, Herefordshire SY8 4HN
  1. Finance
    • To note the bank balance as at 31st August 2024
    • To note the following (but not limited to) payments received – NONE RECEIVED
    • To reaffirm the following payments were made between 19th July 2024 – 18th September 2024:
      • Leo Pest Control – SI100912 £85.20
      • Martin Bradford PFO Expenses June 2024 £141.93
      • Martin Bradford PFO Expenses May 2024 Street Signs £29.98
      • Autela Payroll Services – Inv14087 £101.15
      • R Gittings – Reimbursement for defibrillator key safe £17.99
      • Yatton Farm Services Inv980 £456.00
      • Yatton Farm Services Inv959 £456.00
      • PKF Littlejohn LLP HE0096 £378.00
      • Leo Pest Control SI100185 £85.20
      • O Barrett Inv OH1/24 £133.36
    • To consider and approve the following (but not limited to) outstanding invoices for payment:
      • Clerk August salary in accordance with the Contract of Employment
      • Swarco 900281870 £2,790.00 – payable immediately
      • Swarco 900281870 £6,510.00 – payable by the end of September 2024
      • Parish Online Inv00GA166-0003 £67.20
      • Leo Pest Control SI101324 £85.20
    • To note following payments made:
      • Direct Debit (HMRC SDDS) 0000297117 £34.46
      • Direct Debit (NEST) IT000007787059 £124.93
      • Direct (ICO) Z2803933 £35.00
  1. Council Printer

To consider quotes received by Barrington IT Services

  1. Speed Indication Devices (SIDS) purchased with West Mercia Police Grant

To agree a suitable location and approve installation.

  1. Evergreens Grant for £500

To receive a final report.

  1. School Traffic Calming project

To receive an update.

  1. Speeding on B4361 at Railway Bridge – Parishioner complaint

To receive an update.

  1. Millbrook Way Bridge

To receive an update regarding the painting project.

  1. Orleton Recreation Ground (Apperley Recreation Ground)

To agree motion to explore option to transfer Custodian Trusteeship of Orleton Recreation Ground to Official Custodian of Charities in consultation with Orleton Recreation Association or, in the alternative, to register the address of the clerk with HM Land Registry for service of documents .

To approve Norris & Miles professional charges – Appendix 2

  1. Parish Council Policies – to review the following for approval/adoption
    • Grants Policy
    • Media and Press Policy
  1. Orleton Flood Resilience Project

To receive a report from Cllr Lane regarding a meeting with Herefordshire Council Head of Highways (Ed Bradford) and senior drainage staff held in Orleton on 8 August 2024, to discuss flood modelling and alleviation works.

  1. To propose the installation of a village flagpole

  2. To receive a Chairmans Report on meeting with Planning Officers

  3. Local Drainage Fund Application submission for approval – Cllr Lane

  4. Report from Cllr Bishop on Gods Acre AGM held on 10th September 2024. Grant award recommendation
  5. To receive a report from Cllr Bishop regarding the inaugural meeting of St Georges Community Association on 7th September and to recommend the award of a financial grant to the organisation. 
  6. To propose the purchase of sustainable, re-useable banners for the village (festival buntings) for £268.04 on behalf of the Festival Group. 
  7. To discuss and agree efficient financial procedures for our Footpath Liaison Officer (Cllr Gittings) to approve funds for works to the village footpaths/PROW. 
  8. To approve PFO, Mr Bradford’s quote of £100.00 to replicate the missing Green Lane street sign. 
  9. Severn Trent Sewer Flooding

To receive an update from Cllr Lane on Severn Trent investigation and interim findings.

  1. To receive updates and agree next steps, where appropriate:
    • Village Hall – to receive an update from Cllr Gittings.
    • Orleton Recreation Association – to receive an update from Cllr Powell.
    • Highways – to receive an update from Cllr Bishop.
    • Land Drainage Group – to receive an update from Cllr Lane.
    • Footpaths – to receive an update from Cllr Gittings.
  1. To receive an update form HC Bircher Ward Member, Councillor D. Hurcomb (limited to 5 minutes).
  1. Matters for discussion at the next meeting. (No discussion)
  1. Date of next meeting : 17th October 2024 at 6:00pm

Amber Littleworth
Parish Clerk
6th September 2024

 

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