NOTICE IS HEREBY GIVEN THAT THE ANNUAL MEETING OF ORLETON PARISH COUNCIL WILL BE HELD AT 7.30PM ON THURSDAY 21 MAY 2020
THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should use the following links:
7.30 pm: Join Zoom Meeting
https://us04web.zoom.us/j/76525457203?
8.10 pm: Join Zoom Meeting
https://us04web.zoom.us/j/78505862770?
1. Election of Chairman and Vice Chairman
2. Apologies for absence
3. Declarations of interest and written dispensations on agenda items
4. Agree the minutes of the meetings held on 20 February and 19 March 2020
5. Invitation to members of the public to address the council (limited to 15 minutes)
6. Receive report on Herefordshire Council from Ward Cllr. Bowen
7. Clerk’s report and reports on meetings attended by parish councillors
8. Plans
201003 Tunnel Lane Cottage, Tunnel Lane, Orleton, SY8 4HY – Extension and alterations/improvements to dwelling and change of use of agricultural land to extend domestic curtilage.
201072 Eagle House, Kitchen Hill Road, Orleton, SY8 4HN – The proposed rear first floor extension, the installation of two sun pipes, a porch, the redecoration of external joinery and the replacement of a paved apron along the front elevation.
201291 Land off Ashley Moor Lane, Orleton – Proposed agricultural building.
200921 Pear Tree House, Orleton, SY8 4HY – Proposal to vary condition 2 of planning permission 153298 (Proposed sustainable self-build dwelling and ancillary garage)
201186 and 201187 Orleton House, Kitchen Hill Road, Orleton, SY8 4HN – Proposed construction of a new free-standing oak-framed 3 bay garage /workshop with attached log store.
201341 The White House, Orleton, SY8 4JG – Proposed demolition of ground floor rear extensions. Construction of new ground floor rear extension and glazed garden room.
Update on planning applications/ enforcement
9. Accounts
i) Financial Statement to date
ii) To consider annual insurance renewal
iii) Payments to agree:
D C Gardening Services, lengthsman/ P3 footpaths – £66.00
Clerk, highway cones for flood signs, renewal of .gov.uk domain name and NDP website hosting fee – £296.58
BHIB, parish council insurance – £549.96
Orleton Recreation Association, insurance 2020-21 – £1,413.68
Leo Pest Control, dog waste removal – £91.20
iv) Implementation of electronic banking for payments
v) To ratify payments made by the Clerk under delegated powers
vi) External Audit – review process and requirement to adopt accounts by 31st July 2020
10. Annual Maintenance Plan 2020-21, processes to manage ongoing work in light of Covid 19 guidance, and agree next steps
11. Water flowing down Deakins Lane – Consider reported test by water authority, report by lengthsman and agree next steps
12. Overnight A49 resurfacing work, 18-26 May & 27 May-19 June 2020 – Consider proposal to deploy SIDs on two week cycle between Orleton and Luston to address diversion route on B4361
13. Road Safety scheme – Review detailed design drawing from Balfour Beatty and agree next steps
14. Lengthsman/ Highways/ Footpaths
15. Neighbourhood Development Plan review – Report on meetings with Herefordshire Council and Richards Castle Parish Council members, proposed initial areas to review, Core Strategy Settlement Hierarchy review 2020 and agree next steps
16. Commission contractor to update website to be compliant with accessibility guidelines by September 2020
17. Fastershire ‘Keep Connected’ Grant – Review and agree next steps
18. Consider grant application to Police and Crime Commissioner to support local community groups which may need to purchase small items such as appropriate PPE (masks, gloves), ID badges, stationery etc.
19. Annual Parish Meeting – Update
20. To establish a Community Resilience Plan to help with potential future emergencies
21. Matters raised for next meeting (no discussion)
22. Information items
23. Date of the next meeting and close meeting
The Clerk
17 May 2020