Minutes – 18 July 2019


PRESENT B Gandy – Chairman; P Smith – Vice Chairman; J Hobson; J Page; E Clanzy-Hodge; and M Morrison.

IN ATTENDANCE Mr S Myers, Chairman, Orleton Recreation Association; Mr A Summers, Post Office and Stores; Ward Cllr. S Bowen (Bircher Ward); and R Hewitt (Clerk). There were five members of the public present.

1. Apologies for absence – J Humber.

2. Declarations of interest and written dispensations on agenda items – Cllr. J Page declared a disclosable pecuniary interest in planning application 192389 Orleton House.

3. The minutes of the meeting held on 20 June 2019 were agreed and signed as a true record.

4. Clerk’s report and reports on meetings attended by parish councillors – The report was noted. The registration of the Memorial Gardens has been completed by Norris and Miles Solicitors.

[Ward Cllr. Bowen joined the meeting.]

5. Lengthsman/ Highways and Footpaths, including consideration of letter from the leader of Herefordshire Council concerning major transport infrastructure projects – The parish council agreed to write to the leader of Herefordshire Council and responsible Cabinet Member expressing the strong support of the parish council for the planned Hereford bypass, which is considered vital to the future of the county.

Potholes on Church Lane and by the school have been reported to Balfour Beatty. A report from the tree officer advising of ash dieback by the school on Kings Road has been passed to Balfour Beatty. Dog fouling notices have been posted at the entrances to OL28 and OL31.

The occupiers of properties where hedges are obstructing the pavement will be reminded that they may have a legal liability for any damage or accident caused by the encroachment.

6. Recreation Ground – Mr S Myers provided a report on the recreation ground. The pavilion is no longer fit for purpose and urgently needs work. People involved in the football club are taking the lead. Previous plans for a new pavilion are unlikely to be implemented. A woodland management plan is to be prepared. The meeting noted the management committee is responsible for day-to-day management of the recreation ground, and that the parish council is the custodian trustee. Mr Myers was thanked for the report.

7. Invitation to members of the public to address the council (limited to 15) – A member of the public asked that members of the parish council attend future meetings of the Brimfield Brook NFM Community Group, and said children are building dams in the brook by the recreation ground. A request was made for a width restriction on Huntsman’s Lane to discourage use by heavy goods vehicles. The possibility of a width restriction will be discussed with Balfour Beatty’s locality steward.

8. Plans
(Cllr. J Page left the meeting.)
192389 Orleton House, Kitchen Hill Road, Orleton, SY8 4HN – Proposed replacement windows. The application for listed building consent was supported.

(Cllr. J Page rejoined the meeting.)

192269 Manor Barn, Orleton SY8 4HR – Crown raise small leaved lime tree to approx. 6 metres and thin. The proposed tree work was supported.

Herefordshire Council has granted planning permission for 191536 Temple House Farm. Works to trees within a conservation area have been allowed for 192026 The Cottage.

9. Accounts
i) The latest balances of the parish council accounts were noted: Treasurer – £11,730.45; and Money Manager – £20,348.58.
ii) The following payments were agreed: D C Gardening Services, lengthsman (£288.00); Orleton PCC, churchyard maintenance (£2,000.00); Norris and Miles Solicitors, registration of Memorial Ground (£462.00); Clerk, battery and pads for defibrillator (£340.20); and Leo Pest Control, dog waste removal (£45.60).
iii) SIDs at Orleton: Rather than rent a SID or purchase a new SID, it was agreed to propose that third share is purchased of the two Luston Group SIDs for £1,500.00. If accepted, future maintenance costs for the SIDs will be paid for on the basis of the shared ownership.
iv) Estimate from Balfour Beatty for proposed highways work on the B4361 aimed at improving road safety – It was agreed to go-ahead in principle with the full scheme including red surfacing (approx. £18K), subject to confirmation of the cost and the outcome of a consultation with local people via an article in Grapevine, and publication of the plans on www.orleton-pc.gov.uk and the parish noticeboard.

10. Orleton Post Office – Mr A Summers highlighted a number of matters. The meeting recognised the importance of the Post Office subsidy in helping to maintain the service and agreed that it should be set at a reasonable level for the foreseeable future. The parish council will write to the local MP, government minister, and chairman of Herefordshire Council in support of the subsidy.

11. Participation in scheme to recycle crisp packets – Deferred.

12. Purchase of second defibrillator and cabinet to on external wall at the school – Deferred.

13. Surplus bricks from the boundary wall of the Memorial Ground – The meeting agreed to donate the bricks for renovation work at the Boot Inn.

14. HALC training schedule – It was agreed to support the cost of training for members. Booking of courses should be via the Clerk.

15. ‘We don’t buy Crime’ offer from the Police and Crime Commissioner – Deferred.

16. Allowances scheme – In response to an enquiry from Herefordshire Council, it was agreed to put in place an allowances scheme so that members are able to claim expenses when travelling outside of the parish.

17. Report on Herefordshire Council – Ward Cllr. Bowen said a recent briefing by adult and children’s care services was very good. The county is in the top four nationally for care of children with extensive special needs.

18. Matters raised for next meeting (no discussion) – None.

19. Information items – Noted.

20. Date of next meeting – 7.30pm, Thursday 19 September 2019.

The meeting closed at 9.35 pm.

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