Minutes 20 September 2018


PRESENT B Gandy – Chairman; E Clanzy-Hodge; J Harrison; P Smith – Vice Chairman; and R Tibbles.

IN ATTENDANCE Ward Cllr. S Bowen (Bircher Ward); Mr W Sanders, Footpaths Officer, and R Hewitt (Clerk). There were no members of the public present.

1. Apologies for absence – R Jack.

2. Co-opt a new member of the parish council – Postponed to the next meeting.

3. Declarations of interest and written dispensations on agenda items – Cllr. Gandy declared a disclosable pecuniary interest in planning application 183312, 1 Millbrook Way.

4. The minutes of the meetings held on 19 July and 20 August 2018 were agreed and signed as a true record.

5. Report from working group on meeting with the recreation association and HALC regarding the pavilion project – Cllr. Clanzy-Hodge provided a short report. It was agreed to postpone consideration of the matter until further information on the project is available.

6. Report on Herefordshire Council – Ward Cllr. Bowen said funding has been allocated for an extra 100 police constables. The number of community support officers will remain unchanged. The Chief Constable has said speeding will be enforced with no leeway, meaning that 1 mph over the limit may result in a penalty. There is some pressure on the police to allow more leeway than this. There will be extensive speed enforcement on the A4110 between Hereford and Leintwardine.

Ward Cllr. Bowen said he has been round the roads in the parish with the locality steward. Defects are prioritised for repair on the basis of a risk assessment. For category 2b) potholes this can mean they will be repaired after a period of two months.

There is a campaign to improve dental health in young children as there is no fluoride added to the domestic water supply in Herefordshire. Budget cuts mean fewer staff in the county council and often slower response times. The consultation on Herefordshire Council’s budget is due to end shortly.

7. Clerk’s report and reports on meetings attended by parish councillors – The contractor appointed to rebuild the wall at the Memorial Garden is expected to begin work in the first week of October. The 2019-20 precept will need to be submitted by 31 December 2018. A draft precept and review of the 2018-19 accounts to date will be available for the parish council to consider at the November meeting. The new Police Community Support Officer will attend the October meeting and provide an update on local police matters. Data on the use of the bus service by local people has been requested from the Integrated Passenger Transport Team, Herefordshire Council. Councillors have been invited to the inauguration of Hereford’s developing university in October, to a Parish Council Summit and to the official opening of the new kitchen at the village hall. A litter pick organised by local volunteers collected three large bags of rubbish, and they have indicated their intention to do another pick in the future. The parish council agreed to thank the volunteers for doing the litter pick.

8. Invitation to members of the public to address the council (limited to 15) – There were no matters raised.

9. Plans
182858 Whitestones Farm, The Goggin, Richards Castle, SY8 4EX – Proposed steel portal framed building to store muck. The following comment was agreed: The parish council is concerned about the visible impact of the proposed building which is very large and on a hillside on an open site with minimal screening. For these reasons, the parish council would want to see tree planting and plenty of screening, appropriate drainage infrastructure to deal with the run-off from the extensive roof, and for the length of the proposed building to be shortened so that it is screened by the adjacent existing barns. With these measures, the parish council is able to support the application.

183010 Orleton House Kitchen Hill Road Orleton SY8 4HN – To trim two Silver Birch trees back, some branches are almost resting on the main roof and are overhanging the conservatory roof. To trim back to the border and partially reduce the spread of some branches of one oak tree and reduce the height of a thicket of approximately 2-3 trees, believed to be damson. A proposed reduction of approximately 2metres would constitute approximately 20% of the current spread of the Oak tree and Silver Birch’s affected branches. 2 metres would constitute 20% of the height of the thicket of Damson tree. See application form for full description. The proposed tree work was supported.

[Cllr. Gandy left the meeting. The Vice Chairman chaired the meeting.]

183312, 1 Millbrook Way, Orleton, SY8 4JR – Two Silver Birch growing close together overhanging and obstructing public footway and in contact with telephone wires to neighbouring property. Remove and replace with Walnut in location further back from public footway. The proposed tree work was supported.

[Cllr. Gandy rejoined the meeting and resumed chairing the meeting.]

The following planning decisions by Herefordshire Council were noted: 182380 Copper Corner; 182388 The Cottage (including listed building consent); and 181977 The Grange. Prior approval has been refused for 183095 Land to the south east of Temple House. Works to trees have been allowed for 182879, 4 Mortimer Drive and 182645 Berrybrook.

10. Accounts
i) The latest balances of the parish council accounts were noted: Treasurer – £2,100.00; and Money Manager – £20,314.80. The £5,689.00 loan to the village hall is expected to be repaid shortly.
ii) The following payments were agreed: D C Gardening Services, lengthsman (£174.00); Leo Pest Control, dog waste removal (£136.80); Orleton Village Hall, broadband subscription (£105.24); PKF Littlejohn, external audit (£240.00); and Orleton Village Hall, meeting held 20 August 2018 (£25.00).
The ICO data protection fee (£35.00), which is made by direct debit, was noted.
iii) External auditor report and certificate 2017-18: The external audit has been completed and the auditor’s report and certificate will be published on the parish council website and placed on the noticeboard.
iv) NALC Legal Topic Note on donations to churches: Postponed to the next meeting to enable further advice to be obtained from HALC.

11. Lengthsman/ Highways and Footpaths – Mr Sanders, Footpaths Officer reported on a county footpaths meeting with Balfour Beatty which was well attended. There is very little funding available for footpaths. The circular path towards the railway line will be walked shortly. The Chairman thanked the footpaths officer for his commitment to improving the public rights of way in the parish.

The lengthsman has cut behind village road signs on the south side of the village; dug out the gripper on the U92623 by The Goggin; and strimmed the embankment on Millbrook Way, the verge opposite St George’s Crescent and visibility splay where Kitchen Hill joins the B4361.

Brimfield and Little Hereford Parish Council have invited Orleton councillors to a meeting with Highways England to “discuss the ongoing safety issues along the A49…” Cllr. Harrison and the Chairman kindly agreed to attend the meeting if possible which will be in October.

12. Report from working group on meeting with the locality steward to review requested traffic regulation orders, and review quotation from the highways authority to study, investigate and assess these and other requested highways projects – Cllrs. Harrison and Clanzy Hodge reported on the site meeting with Ward Cllr. Bowen and the locality steward. Rather than request an extended speed limit on the B4361 from the Bakers Arms it was agreed to request that the two junctions where Kitchen Hill Road and Ashley Moor join the B4361 are improved. Subject to this amendment the quotation from Balfour Beatty to survey and assess Traffic Regulation Orders by the school (20mph) and Copper Corner (30mph) were agreed. The Balfour Beatty survey and assessment, which will cost £607.54 will include looking at the request for 4 x 40 mph signs along the B4361 a new village sign on Tunnel Lane and a check of repeater speed signs.

13. General Scrutiny Committee’s invitation to comment on pothole repairs and other public realm services – The parish council agreed to ask that Herefordshire Council consider adopting the approach taken by Worcestershire which is believed to have borrowed funds to bring the county roads up to standard, and then use the annual savings made from doing fewer pothole and other repairs to pay the annual loan charges.

14. Report of deterioration in the condition of the listed Boot Inn and adjoining single cell dwelling – Deferred to next meeting.

15. Proposal to display historic parish council records and maps at village hall – It was agreed to review the options at the next meeting.

16. Parking on the pavement – It was agreed that only vehicles that park regularly on the pavement, or do so for long periods of time, should be reminded to think of the impact on vulnerable people who use the pavement via the polite notice prepared for this purpose.

17. NALC standing orders and financial regulations – The draft standing orders and financial regulations circulated before the meeting were adopted without amendment.

18. Consultations by Herefordshire Council:
a) Budget 2019-20: Noted.
b) Children’s and young people’s plan: Noted.
c) Hereford Area Plan – Housing and Employment Site Options: Noted.

19. Parish council projects in 2018 – No action required.

20. Matters raised for next meeting (no discussion) – None.

21. Information items – Noted.

22. Date of next meeting – 7.30pm, Thursday 18 October 2018.

The meeting closed at 9.40 pm.