Minutes – 18 October 2018


PRESENT B Gandy – Chairman; E Clanzy-Hodge; J Harrison; R Jack; and R Tibbles.

IN ATTENDANCE Mr S Myers, Chairman, Orleton Recreation Ground; Ward Cllr. S Bowen (Bircher Ward); and R Hewitt (Clerk). There were two members of the public present.

1. Apologies for absence – P Smith.

2. Co-opt a new member of the parish council – Postponed to the next meeting.

3. Declarations of interest and written dispensations on agenda items – None.

4. The minutes of the meeting held on 20 September 2018 were agreed and signed as a true record.

5. Local Police matters – The representative of the Safer Neighbourhood Team was called away and unable to attend the meeting.

6. Pavilion at the recreation ground – Mr Myers gave an update on the re-development of the pavilion at the recreation ground. The meeting was very supportive of the plans to redevelop the pavilion, and wished the recreation association the very best with applications to raise funding for this purpose. A new pavilion will be important in helping to sustain the teams that use the recreation ground, particularly for football.

The Chairman thanked Mr Myers for attending the meeting and asked to be kept updated as the parish council will be very interested to know how the recreation association’s plans and fundraising progress.

7. Report on Herefordshire Council – Ward Cllr. Bowen said a three year programme of speed enforcement on the A4110 is underway. Balfour Beatty is looking at a 20mph speed limit by the school, and Cllr. Bowen has requested a ‘Not suitable for HGVs’ sign. The Police and Crime Commissioner has given notice to end the tie up with Warwickshire Police without any consultation. A review of the roads has been done with the locality steward.

The OFSTED inspection of children’s services found that improvements are needed. The turnover of staff remains high, often due to geography, and the report acknowledged that this is recognised by the service. The foster care arrangements in the county were highly commended.

The general scrutiny committee is looking at the roads. On a per person basis Herefordshire is the fourth lowest funded county in England for roads. Use is made of government grants. One option is to borrow to bring the roads up to standard and repay the loan using funds that would otherwise have been used to repair potholes.

8. Clerk’s report and reports on meetings attended by parish councillors – The contractor appointed to rebuild the wall at the Memorial Garden will begin work on 22 October 2018. A letter of thanks from the village hall trustees for supporting the refurbishment of the kitchen was noted. A draft 2019-20 precept will be prepared for the November meeting.

The parish council’s comment on pothole repairs was submitted to the general scrutiny committee. The Clerk will attend a meeting with the web designer on 22 October 2018 to review the website and resolve outstanding issues.

The Chairman gave a report on the PC Summit at Shire Hall on 17 October 2018, which was attended by 100 councillors. The discussion groups helped raise a matter to consider adding to the parish council wish list of projects. The Council Leader was asked to reinstate the lengthsman and footpaths grants for parish councils.

The Chairman and Cllr. Harrison gave a report on a meeting held with Highways England to discuss ongoing safety issues along the A49. Highways England said they will re-consider replacing the Salwey Arms junction with a roundabout, and committed to organise a minibus to identify concerns or defects on the A49 between Ludlow and Leominster.

9. Invitation to members of the public to address the council (limited to 15) – A member of the public suggested that the school is asked to help keep the area round the adopted telephone kiosk tidy for people using the mini library. The meeting said that care would need to be taken as the road is very close to the telephone kiosk and thought the school should make sure the idea meets their accident and safety criteria before agreeing to this.

The same member of the public said a litter pick in September collected three large bags of refuse. The WI is believed to be planning a ‘pick’ in March as part of a nationwide campaign. The Chairman thanked the people who did the litter pick.

A question about whether a lamppost could be turned off at night was referred to the highways authority, Herefordshire Council.

10. Plans
180517 Land to the north west of, Kings Road, Orleton (Re-consultation on amended and additional plans or documents) – Proposed 39 dwellings with associated access, parking and landscaping. The amended and additional documents and drawings were supported.

183658 Little Overton, Orleton, SY8 4HZ – Leylandii and obtusa conifer (possibly) – Cut down as beginning to die. Bird Cherry – Prune bigger branches as breaking in winds. The following comment was agreed:

The parish council considers that the two conifer trees (1 x Leylandii – internal garden tree and 1 x Western Red Cedar – adjacent to the PROW) appear to be showing signs of ‘flagging’, possibly induced by the extreme hot dry weather over the summer. It is believed that this condition is temporary and causes the previous year’s foliage to brown and droop on the tree, leaving the current year’s growth remaining green and healthy. Therefore the trees are likely to recover.

However, the conifer trees do have potential to become oversized and may look out of character in their current locations as they mature and if that is the concern, the felling of the trees would be supported subject to the planting of two more manageable trees in an appropriate location on the property.
The pruning back of the wind damaged and heavily weighted limbs on the Cherry tree is supported

183720 The Bramleys, Church Lane, Orleton, SY8 4HU – Proposed works to Birch 1 reduce height to 4m and spread to 2m. Birch 2 reduce height to 4m and spread to 2.5m. Birch 3 reduce height to 4m and spread to 1.8m. The proposed tree work was supported.

Works to trees have been allowed by Herefordshire Council for 183010 Orleton House. A concern raised in respect of 170286 Orleton Manor will be passed to the planning authority.

11. Accounts
i) The latest balances of the parish council accounts were noted: Treasurer – £13,593.12; and Money Manager – £20,318.18.
ii) The following payment was agreed: Wigmore School, tutor award sponsorship (£30.00).
iii) NALC Legal Topic Note re: Financial assistance to the church: Noted. The topic note will be shared with the PCC.

12. Lengthsman/ Highways and Footpaths – The area by the adopted telephone kiosk has been kerbed and tidied. The meeting agreed the work was a great improvement.

13. Proposal to display historic parish council records and maps at village hall – It was agreed to review the options at the next meeting.

14. Consultation on revised Habitat Regulation Assessment (HRA) for the Aymestrey Neighbourhood Development Plan – Noted.

15. Parish council projects in 2018 – It was agreed to consider the proposal to hold a ‘Community Conference’ to try and identify ways and means to help local people in need at the next meeting.

16. Matters raised for next meeting (no discussion) – None.

17. Information items – Noted.

18. Date of next meeting – 7.30pm, Thursday 15 November 2018.

The meeting closed at 9.16 pm.